ABOUT BUSY YOUTH
ORGANIZATION DETAILS AND PROJECT/PROGRAM REPORTS.
ANNUAL PROGRAMME AND ACTIVITIES REPORT FOR 2023-2024 FISCAL YEAR.
BUSY YOUTH ORGANIZATION ANNUAL REPORT 2023–2024
The 2023–2024 Annual Report highlights Busy Youth Organization’s impactful work in advancing youth-led environmental restoration, climate resilience, and community empowerment in Blantyre, Malawi. Through projects such as Restoring Ndirande Mountain through Youth Sports and Community Actions, Enhancing Urban Environmental Sustainability by Fighting Climate Change Impacts with Communities Fully Engaged (supported by UNDP-GEF SGP), and FANTAH Project in Bangwe, over 50,000 native trees were planted, 3,000 youth and women trained, and strong partnerships established with local leaders and institutions. The report underscores BYO’s dedication to sustainable development, accountability, and empowering communities to build a greener and resilient future.
Access the LINK for full report
PROJECT REPORT
Empowering Adolescent Girls for Education and Rights (EAGER) Project Report -2022
The EAGER Project, implemented by the Busy Youth Organization, was designed to empower adolescent girls through education, rights awareness, and active community engagement. It addressed critical issues such as early marriage, school dropout, and gender-based violence by offering mentorship, life skills training, and reproductive health education. The initiative also collaborated with parents, teachers, and community leaders to foster a supportive environment for girls’ education and protection. Through dialogues, school clubs, and advocacy campaigns, EAGER advanced gender equality and enhanced girls’ confidence to pursue education and leadership roles. Additionally, the project strengthened local capacity to protect girls’ rights and promote inclusive, gender-responsive community development.
Please click on the link to access the full project report.
Busy Youth Organization team
Team Profile.
Busy Youth is made up of Functional organization structure where the organization is broken into departments according to individuals speciality. The organization also adopts the “Top-Down authority hierarchy. In this line management style, power and decision-making often rest with those at the top (Board members and Executive Director). Information tends to flow in one direction(top-down).
For instance, the decisions about the organization comes from the board members after their committee meeting and it is communicated to the Executive Director. The Director communicate to the organization’s Project Manager who in return communicate to both Administrator and a Health Coordinator before communicating to Environmental Officer who communicate it down until it reaches the Field Officers. The Administrator communicate the decision to Procurement Officer, down to Accountant and finally to the organization Secretory.
The organization legally registered as a community youth organization on the 24th of June, 2014. The organization have a well established structure as well as a 7 member Board of Directors. Organization’s board of director contract, code of ethics and the board personnels will be attached together with the registration certificate (as part of the annex) as our proof of organization registration and existence.
BUSY YOUTH ORGANIZATION OFFICIAL TEAM PROFILE .
Youth-led Non-profit Organization.
NAME : Ali Saidi.
POSITION : program Manager.
EMAIL : [email protected].
ROLES : Leads the planning, implementation, and supervision of all programs and projects. Ensures activities are delivered on time, within budget, and according to organizational goals and donor requirements as well as being donors focal point of contact with the organization.
NAME : Kondwani Gulani.
POSITION : Executive Director.
EMAIL : [email protected].
ROLES : Provides overall leadership and strategic direction for the organization. Represents the organization to donors, partners, government agencies, and other stakeholders. Oversees all organizational operations and ensures the mission is achieved.
NAME : Khadijah Rajabu Njoloma
POSITION : Finance & Administration Manager.
EMAIL : [email protected].
ROLES : Manages the organization's finances, budgets, accounting systems, procurement, human resources, and administrative functions. Ensures financial accountability and compliance with donor and legal requirements.
NAME : Dinnah Gumbo
POSITION : Project Coordinator.
EMAIL : [email protected].
ROLES : Coordinates the day-to-day implementation of specific projects. Develops work plans, supervises field activities, tracks progress, and prepares project reports.
NAMES: Selemani Elias & Maimoona Mkwanda.
POSITION : Monitoring, Evaluation, Accountability and Learning (MEAL) Officers :
1. Data collection systems (tools, indicators, databases)- Elias Selemani.
2. Field Monitoring & Accountability- Maimoona Mkwanda.
EMAIL : [email protected]. [email protected].
ROLES : Collects, analyzes, and reports project data to measure performance, outcomes, and impact. Ensures projects meet targets and supports learning and improvement.
NAME : Francis Alfred.
POSITION : Environmental Officer
EMAIL : [email protected]
ROLES : Provides technical leadership on environmental activities such as conservation, climate change adaptation, natural resource management, waste management, and environmental education.
NAME : Shonnie Sellina
POSITION : Youth & Community Engagement Officer.
EMAIL : [email protected].
ROLES : Mobilizes youth and community members to participate in organizational activities. Builds relationships with local leaders, community groups, and beneficiaries while promoting community ownership of projects.
NAME : Monica Maganga.
POSITION : The Gender, Equality and Social Inclusion (GESI) Officer.
EMAIL : [email protected].
ROLES : Ensures that all organizational programmes and activities promote gender equality, diversity, and the meaningful participation of women, youth, persons with disabilities, and other vulnerable groups. The officer leads the integration of inclusive approaches across projects and supports compliance with organizational, donor, and national gender and inclusion standards.
NAME : Jacqueline Chiwembu.
POSITION : Communications & Partnerships Officer.
EMAIL : [email protected]
ROLES : Manages organizational communications, social media, public relations, visibility, networking, fundraising support, and partnerships with donors, government agencies, NGOs, and private sector actors.
NAME : Deborah Mayele, Shakira Muhammad, Adam Matemba ([email protected]) and Justin Njala.
POSITION : Field Officers.
ROLES : Implements project activities directly in communities, conducts field visits, supports beneficiary engagement, collects field data, and provides regular updates to project management.
NAME : 8 Youth Volunteers - Idrisa Bonomali, Haliet Dyako, Ndaziona Frank, Robert Tebulo, Esther Chiziwe, Brenda Makasu, Sister Edina Sadzi and Chisomo Banda.
POSITION : Field Officers, Youth mobilization and engagement, Survey and Data collectors, Activity initiators.
ROLES : Support project implementation and community outreach activities. Assist with awareness campaigns, training sessions, events, environmental activities, data collection, and other organizational initiatives.
Made with SimDifBusy Youth Organization
Kondwani Gulani : Director
Ali Chikondi Saidi : Project Manager
Isladje Mkwanda : Health Coordinator
BUSY YOUTH ORGANIZATION BOARD OF DIRECTORS
ORGANIZATION BOARD OF DIRECTORS
- BOARD MEETINGS
The board of directors meet every 4 months. Emergency meetings does not form the part of scheduled meetings. The main reason for frequent meetings is to allow the board of directors to make decisions. However, meetings also perform a range of other important functions, providing a forum where: Board members meet regularly to focus on their roles and responsibilities, identify issues and plan for the future.
At each meeting, the organization's Executives Director (ED) should be present to provide the board with feedback on the organization's progress. The ED also communicates the decisions of the board of directors to the employees of the organization. In some cases, a project manager must attend the meeting. First when pitching a project to the board for approval and provide clarification if there are errors in the project report.
2. HOW DECISIONS ARE MADE
The formal decision-making process is done at a meeting of the board of directors. First, the admin gives a motion to approve a specific action or rule. The directors formally vote on the action.
The votes needed to take the action (majority or supermajority) are determined by statutes. The Secretary-General records the votes and decisions of the board of directors. After that, the board of directors formally approves all actions by passing meeting minutes. Another method of the board of directors (or shareholders) is through consent.
Consent is the formal, written vote of council members to pass an action. Many business decisions made by consent must receive unanimous support.
3. BOARD MEMBERS
NAME : IMRAN YONUSU
BOARD POSITION : PRESIDENT
PROFESSIONAL : ICT SPECIALIST @ NICO LTD
NAME : MAIMOONA MKWANDA
BOARD POSITION : VICE PRESIDENT
PROFESSIONAL : NURSE IN-CHARGE AT ZOMBA CENTRAL HOSPITAL
NAME : BRIAN MATOLA
BOARD POSITION : OPERATIONAL DIRECTOR
PROFESSIONAL : SENIOR PROJECT COORDINATOR AT MAI AISHA TRUST
NAME : JAMILA MUHAMMAD
BOARD POSITION : FUNDRAISING DIRECTOR
PROFESSIONAL : MEDICAL DOCTOR AT MWAIWATHU PVT HOSPITAL
NAME : MKWANDA SAEED
BOARD POSITION : LEGAL DIRECTOR
PROFESSIONAL : DIRECTOR AT MKWANDA CONSTRUCTIONS. RETIRED LEGAL LAWYER.
NAME : STANLEY SALIWA
BOARD POSITION : MARKETING DIRECTOR
PROFESSIONAL : A CONSULTANT, ENTREPRENEUR AND A DIRECTOR AT SALIWA INVESTMENT.
BUSY YOUTH GUIDELINES
MISSION STATEMENT
The main aim of Busy Youth Organization existence is to empower women, youth, children and other vulnerable groups within the community by increasing their involvement in social, cultural, economic, religion, political and environmental issues.
Our mission is “to help women and young people reach their full potential by encouraging, enhancing and facilitating their active participation in business, politics, democracy, governance, human rights, employment, health activities, environment and climate change learning and mitigation as well as participation in social and cultural community life.”
ORGANIZATION FOCUS ACTIVITIES
- Youth and women leadership programs.
- Youth and Women economic, social, cultural ,political and environmental empowerment programs.
- Youth and women capacity building programs.
- Youth, Women and Community Climate change Mitigation programs.
- Human rights advocacy for vulnerable community people.
BUSY YOUTH OBJECTIVES .
- Improve access to quality information, advice and guidance to help youth and women make informed decisions.
- Improve youth and women Socio-Economic Development through skills and learning abilities, improve socialization, employment and income generation.
- Increase the abilities of Youth and Women in Environmental Conservation, Climate change mitigation and Resilience as well as Disaster and Waste Management.
- Improve communication and strengthen citizenship by promoting a sense of place pride and a shared future among all residents.
- Improve youth and women health through timely diagnosis and treatment and prevention of communicable and non communicable diseases through counseling and awareness.
- Advocating for the rights of children, youth, women and community most vulnerable individuals (e.g individuals with disabilities, elderly, orphans, widows and those living with chronic illnesses like cancer and HIV and AIDS.
- Improve the mental and physical health of youth, women and older people in the community.
CORE VALUE
1. Respect: We treat all people with dignity and respect.Stewardship: We honor our heritage by being socially, financially, and environmentally responsible.
2. Ethics: We strive to meet the highest ethical standards.Learning: We challenge each other to strive for excellence and to continually learn.
3. Innovation: We embrace continuous improvement, bold creativity, and change.
4. Accountable: Consistently striving to reach your goals in a thorough, timely way that you can be proud of, and re-empowering others to do the same.
5. Considerate: Supporting your colleagues and trying to find out what motivates them to do their best, and what pressures they are under so that you can consider this when you work together.
6. Decisive: Making sound judgments within your work so that a project or activity can progress with pace and confidence.
7. Respectful: Treating fellow colleagues with equality and dignity, and assume they have integrity. Valuing the different perspectives of our colleagues as well as our own and show them that their contributions and expertise matter.
8. Impartiality: Busy Youth makes no discrimination as to nationality, race, religious beliefs, class, or political opinions. It endeavors to relieve the suffering of individuals, being guided solely by their needs, and to give priority to the most urgent cases of distress among youth and women
ORGANIZATION PRINCIPALS
The Organization seeks to bring about meaningful, socially beneficial change in the fields in which we work.
- The Organisation pursues change by tackling defined problems in a pragmatic, nonpartisan manner. Busy Youth focuses on outcomes in order to maximize the effectiveness of its support.
- The organization is committed to openness, transparency, and learning.
- The organization is also committed to working, both internally and externally, in a collaborative fashion based on mutual respect.
- Grantees, co-funders, and other colleagues in our work are our partners in problem-solving.
- The organization seeks to promote the values and practice of diversity, equity, and inclusion in its workforce, its culture, and project implementation.
- The organization approaches its role in philanthropy and its responsibilities to society with humility and respect for others..
- The Busy Youth operations depend on (a) a lean staff, which is given considerable autonomy; (b) a commitment to simple, flexible procedures; and (c) a cooperative working relationship between the board, the president, and the staff. The board president is the leader of the organization.
ORGANIZATION PRINCIPLES
- The Organization seeks to bring about meaningful, socially beneficial change in the fields in which we work.
- The Organisation pursues change by tackling defined problems in a pragmatic, nonpartisan manner.
- Busy Youth focuses on outcomes in order to maximize the effectiveness of its support.
- The organization is committed to openness, transparency, and learning.
- The organization is also committed to working, both internally and externally, in a collaborative fashion based on mutual respect. Grantees, co-funders, and other colleagues in our work are our partners in problem-solving.
- The organization seeks to promote the values and practice of diversity, equity, and inclusion in its workforce, its culture, and project implementation.
- The organization approaches its role in philanthropy and its responsibilities to society with humility and respect for others..
8. The Busy Youth operations depend on (a) a lean staff, which is given considerable autonomy; (b) a commitment to simple, flexible procedures; and (c) a cooperative working relationship between the board, the president, and the staff. The board president is the leader of the organization.
